LIBRARY BUSINESS COORDINATOR
$39.48 hourly (35 hours weekly) 
This position has a 9-step hourly salary range ($39.48 to $49.44) 

Performs financial and administrative duties under the direction of the Library Director and Assistant Library Director. Manages the library business office, including the maintenance of library financial records, payment of invoices, payroll administration, and all purchasing. Responsible for budget, project, and grant tracking and reporting, and general administrative functions of the library system. This position requires considerable independent judgment and attention to detail in the performance of assigned responsibilities. 

Essential Job Functions:
(The essential functions or duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.)
 

• Order and process deliveries of all library materials and equipment, including preparation of purchase orders, processing of accounts payable, resolution of vendor issues, and tracking/replacement of office supplies
• Responsible for all business office duties, including payroll administration, maintenance of library program performer contracts and payments, processing of memorial/honor donations, and handling library funds from all sources. 
• Perform duties related to human resources, such as overseeing the onboarding of new employees, updating contact information and maintaining communication channels across the organization, and carrying out town-wide human resources initiatives as needed.
• Maintain project management schedules and timelines, coordinate schedules and manage agendas for the leadership team, and take meeting minutes as needed.
• Support library operations by working on the service desk on an as-needed basis and assist with the delivery of other aspects of library services when required.
• Assist with grant tracking, reporting, and compliance.
• Communicate effectively and professionally through verbal and written correspondence
• Responsible for the maintenance of accurate financial records, using spreadsheets and the Munis system, including budget tracking and reporting and support of yearly budget processes. 
• Gather statistics, create/maintain spreadsheets, and prepare reports to support library data needs. 
• Maintain and improve best practices of the library business office, in accordance with library and municipal policies.
• Provide excellent customer service to patrons, community partners, vendors, and other town departments 
• Participate in the implementation of the library’s mission and strategic plan across all three locations: two physical locations at Prosser Library and McMahon Wintonbury Library, and BPL Online, the library’s electronic presence.
• Miscellaneous tasks and administrative duties as assigned. 

                                                                                                                                              
Other Functions:
 

• Performs similar or related work as required, directed or as situation dictates.
• Attending training about Library software.
• Assists other department staff to promote a team effort in serving the public.

Knowledge, Ability and Skill:
 
Knowledge: Working knowledge of the core values and practices of public libraries, including privacy, and familiarity with library systems; working knowledge of office procedures, practices and terminology; strong knowledge of the use of library automation applications and equipment, business arithmetic; working knowledge of database management systems; working knowledge of municipal purchasing process; general knowledge of local government and its operation is helpful; Knowledge of the core values and practices of public libraries, including privacy, and familiarity with library systems.
Ability:   Ability to utilize computer applications as they apply to library functions and conduct data entry of materials; ability to deal effectively with the public in a friendly, patient, courteous and professional manner; ability to follow instructions and complete projects with minimal supervision; ability to maintain overview of detailed and accurate records; ability to work independently; ability to follow written and oral instructions; ability to work as part of a team; ability to deal effectively and maintain working relationships with various groups; ability to administer policies and procedures and explain them; ability to pay attention to details; ability to process purchase orders.
 Skill: Skill using good verbal communications; skill using the above-mentioned office equipment and computer systems; aptitude for working with and explaining policies and procedures to people; skills associated with dealing with people and maintaining effective working relationships with various groups; good clerical and administrative skills and computer skill; aptitude for working with people; aptitude for working with paperwork and on computers; skills associated with the training of staff.

Minimum Qualifications

The qualifications required would generally be acquired with a bachelor’s degree in accounting, business administration, or a related field, and three years of library or non-profit experience. A combination of education and experience that demonstrates the ability to perform the responsibilities of this position may be considered in lieu of stated education and experience requirements. Must have and maintain a valid drivers’ license. 

Selection Process

All appointments shall be made according to merit and fitness for performing the functions of the position, including factors such as education, experience, aptitude, knowledge, character, ethics, or other qualifications that would determine the best candidate for the position. Examinations may include written, oral, physical, or performance tests or any combination of the various types of examinations. Offers of employment are contingent upon satisfactory results on a background check, pre-employment physical, drug screening and verification of information on the employment application.

Supplemental Information

To apply visit www.governmentjobs.com/careers/bloomfieldct or applications are available in the Human Resources Department located in Town Hall at 800 Bloomfield Avenue. Applications along with resume and cover letter accepted until August 16, 2024.
 
Town of Bloomfield is an affirmative action/equal employment opportunity employer. Minorities, women & persons with disabilities are encouraged to apply. Persons with a disability who may need this information in an alternative format or who may need accommodation during the testing procedure should contact HR Dept. at 860-769-3544.