Org. Setting and Reporting
This position is located in the Department of Global Communications (DGC), Outreach
Division, in the Dag Hammarskjold Library. The Dag Hammarskjold Library's primary
function is to enable the delegations, the Secretariat and other official groups of the
Organization to obtain with the greatest possible speed, convenience and economy, the
information and documentation needed in the execution of their duties. The Library Assistant
reports directly to a senior Librarian or the Unit Chief of the Content Curation Unit.

Responsibilities
Within delegated authority, the Library Assistant will be responsible for the following duties:
(These duties are generic, and may not be performed by all Library Assistants.)
• Performs basic library circulation functions, including retrieval, check-out, discharge and
recalls of materials.
• Registers unit's incoming and outgoing records in its record keeping system.
• Conducts basic research preparatory to updating selected resources.
• Performs collection maintenance according to the library's classification systems and
specialized collection arrangements.
• Supports more senior library staff in the maintenance and development of electronic and
other reference tools, and the compilation of bibliographies.
• Assist in ensuring completeness of UN print and electronic documents collection.
• Assists in accessioning, disposition, description, and database updating activities as they
relate to individual collections.
• Provides technical support and instruction to library patrons using electronic resources and
reference tools.
• Performs initial actions in order to acquire updated materials.
• Satisfies requirements for the procurement, payment and inspection of goods and services
using IMIS applications.
• Performs digitization functions, including scanning, creating digital objects and postings to
designated repositories.
• Participates in production, design and maintenance of library web pages.
• Drafts routine responses to enquires for approval of section and/or unit chief.
• Provides document delivery services as required.
• Provides administrative support for the unit and section chiefs and undertakes other duties as
assigned.

Education
High school diploma or equivalent. Must have passed the United Nations Administrative
Support Assessment Test (ASAT) at Headquarters or an equivalent locally-administered test
at Offices Away from Headquarters.

Work Experience

• A minimum of five years of progressively responsible experience in library work, archives,
• information network administration or related field is required
• Experience working with the setup of online journal subscriptions and databases, or website
• maintenance is required.
• Experience in procurement, purchasing and processing payments for your organization is
• required.
• Advanced Level Excel experience is desirable