Columbia University Libraries seeks a Collections Management Archivist for the Rare Book and Manuscript Library. Reporting to the Head of Collections Management of the RBML, the Archivist coordinates the intake and ongoing maintenance of all collections, regardless of format, for Columbia University’s Rare Book & Manuscript Library. The position works with Curators, the Director of the RBML, Shipping & Receiving staff, and collection donors to arrange the delivery of collections and accessions the materials, creating new cataloging records, assigning stack locations for materials, inspecting incoming materials for potential major conservation problems (mold, insect damage), and tracking accessions via acquisition forms, stack directory and collection management database. The Archivist contributes to planning, policy and procedure development and is expected to keep abreast of methods, guidelines and approaches for managing special collections materials.  

The incumbent also works with curators and archivists to identify and prepare materials for being transferred offsite to ReCAP, Columbia’s shared offsite storage facility, and liaises with ReCAP coordinator to schedule and arrange the transfers and troubleshoot problems as they arise. The Collection Management Archivist’s responsibilities also include hiring and training RBML student employees and assigning and supervising collection management student projects.

Other responsibilities include monitoring and ordering preservation supplies, monitoring stack conditions, assisting with space planning and moving, and liaising with CUL Facilities to maintain cleanliness and order in the stacks, and an accurate stack directory.

The incumbent also performs accessioning-as-processing on additions and small collections, including maintenance/updates of bibliographic records and finding aids, as well as to triage, rehouse and inventory new and legacy collections as needed.

The position is also expected to supports and participate in the RBML public service rotation by serving as a backup or on the desk as necessary

 As one of the world’s leading research universities, Columbia University in the City of New York provides outstanding opportunities to work and grow in a dynamic, multicultural, intellectual community. The Columbia University Libraries are composed of a diverse and engaged staff committed to furthering the University’s teaching and research mission through innovation, collaboration, and a commitment to excellence.

Minimum Qualifications: All applicants MUST meet these minimum qualifications to be considered for the position.

• MLS from ALA-accredited library school, or advanced degree in archival management or related discipline, or equivalent experience; 
• Demonstrated knowledge of collection management and processing of archival materials;
• Demonstrated awareness of new and emerging standards and technologies relevant to management of special collections;
• Excellent organizational skills and effective verbal and written communication skills;
• Ability to lift up to 50-pound boxes and work with dusty materials. 

Preferred Qualifications:

• Experience working in an academic library setting
• Familiarity with project management best practices
• Demonstrated aptitude for using technology effectively
• Aptitude for complex, analytical, and detailed work
• Familiarity with digital asset management
• Working knowledge of ASpace and Aeon
• Experience in managing student workers

Equal Employment Opportunity Statement

Columbia University is an Equal Opportunity Employer / Disability / Veteran

Pay Transparency Disclosure

The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training.  The above hiring range represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting.