Archives & Records Management Specialist 2, (NY HELPS) Box OCE-1380/26092
New York State Archives
Job posted to this site on February 20th at 9:24am
Application Deadline: February 23rd 2024
Full Time
Job Description
The New York State Education Department’s (NYSED) Office of Cultural Education is seeking candidates for an Archives and Records Management Specialist 2 position in the New York State Archives (NYSA). This position will be assigned to the Digital Records Services Unit within Government Records Services. The successful candidate will work as part of a team to increase NYSA’s capacity to appraise, transfer, preserve, and provide access to archival records in electronic form. Under the direction of the Head of the Digital Records Services Unit, candidate responsibilities include, but are not limited to the following:
• Researching, analyzing, and recommending strategies for developing and improving NYSA’s electronic records services.
• Participating in the development of internal procedures and training programs specific to managing archival electronic records.
• Participating in the appraisal, accessioning, and description of hybrid and born-digital archival records.
• Participating in the evaluation, selection, and installation of commercial and open-source products specific to managing archival electronic records.
• Managing scripts and software utilities used in the appraisal, accessioning and processing of electronic records.
• Assisting with the conversion of analog records to digital formats for preservation, especially audio-visual materials.
• Assisting in the configuration of internal information systems to better support archival electronic records. Current systems include ArchivesSpace, Preservica, Archive-It, and CollectiveAccess.
• Researching and recommending solutions for managing specific electronic records challenges such as email, social media, and records maintained in complex information systems.
• Monitoring and keeping up to date with the latest technologies and best practices related to electronic records management and advising NYSA staff on their implementation.
MINIMUM QUALIFICATIONS:
NY HELPS
This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).
For the duration of the NY HELPS Program, this title maybe filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At this time, agencies may recruit and hire employees by making temporary appointments. In May 2024, if a temporary NY HELPS employee is satisfactorily performing in the position, the appointment will be changed from temporary pending Civil Service Commission Action to permanent non-competitive and the official probationary period will begin.
At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.
NON-COMPETITIVE MINIMUM QUALIFICATIONS:
To be considered for appointment through NY HELPS, or 55 b/c, candidates must meet the open-competitive minimum qualifications for this position. The qualifications are:
Either 1: a bachelor's degree AND TWO years of professional experience in which the majority of your duties involved one or more of the following:
1. Analyzing or appraising records and information systems to develop recordkeeping and/or records retention plans for an institution, governmental body, or corporation;
2. Providing education, training, grant-in-aid, or direct technical assistance services in records management and/or archives administration for an institution, governmental body, or corporation;
3. Developing or implementing guidelines, standards, policies, and procedures concerning records management and/or archives administration for an institution, governmental body, or corporation;
4. Evaluating available information technology to support recordkeeping needs and requirements of an institution, governmental body, or corporation;
5. Acquiring, controlling, preserving, making available, or promoting use of archival records, whether in electronic, paper, or other form for an institution, governmental body, or corporation;
OR 2: a master’s degree and ONE year of professional experience as described above.
COMPETITIVE MINIMUM QUALIFICATIONS:
Reassignment: Candidates must have one year of permanent competitive or 55b/c service as an Archives and Records Management Specialist 2.
Eligible List Appointment: Candidates must be reachable on the Civil Service eligible list for this title. If you are on the Civil Service eligible list for this title, you may receive a canvass letter. You must complete and return it as instructed on the letter.
Section 52.6 Transfer: Candidates must have one year of permanent competitive or 55b/c service in a title allocated SG-16 or higher eligible to transfer under Section 52.6 of the Civil Service Law. For information regarding the transfer options of your current title, please visit the Civil Service Career Mobility Office Website. https://careermobilityoffice.cs.ny.gov/cmo/gotit/title-search/index.cfm
55b/c Appointment: This position is eligible for 55b/c designation and candidates with 55b/c eligibility are encouraged to apply. Candidates must possess a current 55b/c eligibility letter and one of the following minimum qualifications:
Either 1: a bachelor's degree AND two years of professional experience in which the majority of your duties involved one or more of the following:
6. Analyzing or appraising records and information systems to develop recordkeeping and/or records retention plans for an institution, governmental body, or corporation;
7. Providing education, training, grant-in-aid, or direct technical assistance services in records management and/or archives administration for an institution, governmental body, or corporation;
8. Developing or implementing guidelines, standards, policies, and procedures concerning records management and/or archives administration for an institution, governmental body, or corporation;
9. Evaluating available information technology to support recordkeeping needs and requirements of an institution, governmental body, or corporation;
10. Acquiring, controlling, preserving, making available, or promoting use of archival records, whether in electronic, paper, or other form for an institution, governmental body, or corporation;
OR 2: a master’s degree and one year of professional experience as described above.
It is essential that candidates clearly and concisely indicate exactly how they meet the above minimum qualifications in their resume. Failure to show how you meet the minimum qualifications above may result in disqualification and removal from consideration.
Provisional Appointment: In the absence of an eligible list with three or more candidates willing to accept a position, a temporary provisional appointment may be considered. For provisional appointment, candidates must have:
Either 1: a bachelor's degree AND two years of professional experience in which the majority of your duties involved one or more of the following:
11. Analyzing or appraising records and information systems to develop recordkeeping and/or records retention plans for an institution, governmental body, or corporation;
12. Providing education, training, grant-in-aid, or direct technical assistance services in records management and/or archives administration for an institution, governmental body, or corporation;
13. Developing or implementing guidelines, standards, policies, and procedures concerning records management and/or archives administration for an institution, governmental body, or corporation;
14. Evaluating available information technology to support recordkeeping needs and requirements of an institution, governmental body, or corporation;
15. Acquiring, controlling, preserving, making available, or promoting use of archival records, whether in electronic, paper, or other form for an institution, governmental body, or corporation;
OR 2: a master’s degree and one year of professional experience as described above.
Provisional candidates must take the examination for Archives and Records Management Specialist 2 when it is next offered and must be reachable on the resulting eligible list to maintain employment.
Location
New York State Archives, Cultural Education Center, Albany NY 12230Compensation
$63,108 - $80,248 yearly
Application URL or Email
Submit specified application materials to ocejobs@nysed.gov.