Posting Summary:
Union: Local 2110
Grade: 8

The Library Assistant is primarily responsible for the purchase of new print books in accordance with Gottesman Libraries’ patron-driven model for monograph acquisitions. Working with vendor systems to place orders based on requests from faculty, students, and professional staff, the Library Assistant is responsible for monograph orders, as well as the processing and receiving of materials in the library services platform. The Library Assistant may also make independent acquisition decisions while following the library acquisitions policies. The Library Assistant will work closely with library staff to resolve acquisitions issues related to orders, processing, and receiving of print books. In addition to monograph acquisitions duties, the Library Assistant may also support library staff in the fulfillment of requests for new acquisitions by organizing and preparing material, both new and owned, for circulation, preparing and approving select invoices, and tracking orders. Supporting library staff in collections maintenance responsibilities such as the assessment and withdrawal of damaged material, refreshing print course reserve materials, assisting with interlibrary loan material, and updating book catalog records as needed, the Library Assistant plays a key role in growing and maintaining the health of library collections.

Job Summary/Basic Function:
The Library Assistant is primarily responsible for the purchase of new print books in accordance with Gottesman Libraries’ patron-driven model for monograph acquisitions. Working with vendor systems to place orders based on requests from faculty, students, and professional staff, the Library Assistant is responsible for monograph orders, as well as the processing and receiving of materials in the library services platform. The Library Assistant may also make independent acquisition decisions while following the library acquisitions policies. The Library Assistant will work closely with library staff to resolve acquisitions issues related to orders, processing, and receiving of print books. In addition to monograph acquisitions duties, the Library Assistant may also support library staff in the fulfillment of requests for new acquisitions by organizing and preparing material, both new and owned, for circulation, preparing and approving select invoices, and tracking orders. Supporting library staff in collections maintenance responsibilities such as the assessment and withdrawal of damaged material, refreshing print course reserve materials, assisting with interlibrary loan material, and updating book catalog records as needed, the Library Assistant plays a key role in growing and maintaining the health of library collections.

Minimum Qualifications:
- Proficient in Microsoft Excel, Word, and Google Suite products
- Three years of administrative experience, including organizing, filing, and preparing orders and invoices
- Experience searching and editing information within databases, placing orders in a vendor platform, and communicating with customers and/or patrons

Preferred Qualifications:
- Experience working in a library, academic library, or higher education
- Experience using entry-level components of library software
- Experience working in purchasing, accounting, or with financial systems

The position will remain open until filled.

Submit specified application materials to library@tc.columbia.edu.