Project Archivist - The Andrew W. Mellon Foundation

Posted on March 06, 2018


The Andrew W. Mellon Foundation (“Foundation”), a non-profit organization that makes grants in five core program areas (higher education and scholarship in the humanities; arts and cultural heritage; diversity; scholarly communications; and international higher education and strategic projects), seeks a Project Archivist. The Project Archivist will be contracted to work on a three-year temporary assignment within the Nathan Marsh Pusey Library.

Position Details: Reporting to the Foundation’s librarian, the Project Archivist will be responsible for planning and carrying out a survey and appraisal of the Foundation’s archival records, creating a processing plan for these records, and completing the arrangement and description of those series of records identified as a priority through the survey.
The Project Archivist also will contribute to internal initiatives to evaluate and plan for the long-term disposition of the Foundation’s archives, and will assist in creating resources documenting the Foundation’s history based on the archival material.


• Survey the Foundation’s records, producing an inventory, assessment, and overview of processed and unprocessed material

• Develop a prioritized plan for processing archival holdings

• Arrange and describe those series of records identified to be a priority

• Assess the preservation requirements of the Foundation’s archival records, and implement or make recommendations for preservation of records in analog and digital formats

• Record archival holdings in ArchivesSpace, and create or revise finding aids

• Work with staff to plan for ongoing archival acquisitions in coordination with the Foundation’s records retention policy and schedule

• Create resources documenting the Foundation’s history

• Contribute to the Foundation’s internal planning initiatives regarding archival development


• Master’s degree in Library and Information Science or related field, with a concentration in archival studies

• At least two years of professional experience arranging, processing, and describing archival records.

• Understanding of and ability to implement best practices in archival appraisal, survey, arrangement, description, and preservation.

• Knowledge of and experience applying professionally recognized standards and best practices in describing archival content, including DACS, EAD, and EAC-CPF.

• Familiarity with current approaches to and tools for managing digital content for access and preservation.

• Familiarity with the landscape of twentieth-century arts, culture, humanities, higher education, and philanthropy in the US.

• Experience using ArchivesSpace as an archival collections management tool.

• Facility with Word, Excel, Adobe Acrobat Professional, and Photoshop.

• Expertise in a range of applications, systems, and services relevant to archives, and an enthusiasm for exploring new tools.

• Excellent verbal and written communication skills, attention to detail, strong organizational and planning skills, and the ability to work independently.


New York, NY


To Apply

Qualified candidates should submit a resume, cover letter and salary requirements to:
We will consider each response carefully, but only contact those individuals we feel are most qualified for the position.