Offsite Collections Assistant (Part-Time) - New-York Historical Society

Posted on August 14, 2019


The New-York Historical Society is seeking an Offsite Collections Assistant to help manage the receipt, tracking, delivery, and return of collections that are stored offsite. Working closely with the Collections Management Librarian, the Offsite Collections Assistant will also prepare collections that have been designated for future offsite storage and undertake other collection projects. The position is part-time, up to 24 hours per week according to an agreed-upon schedule.


• Monitor incoming requests for offsite materials in the Aeon collection management system, look up barcodes in inventories of offsite materials, and enter barcodes in Aeon requests

• Communicate with Library Public Service staff regarding Aeon requests for offsite materials

• Generate call slips from Aeon

• Track requests, receipts, and returns of offsite materials in spreadsheets

• Request materials via email from the Library’s offsite storage facility

• Receive shipments of boxes of offsite materials, unpack boxes, identify requested items within them, and place boxes in appropriate holding areas

• Assist in retrieving and bringing boxes of offsite materials to researchers in the library’s Reading Room

• Repack boxes of offsite materials for return to offsite facility and coordinate pickup of the boxes

• Rehouse materials and prepare materials for future offsite storage

• Shift collections in the library stacks to accommodate new and returning collections

• Other duties as assigned


• Prior experience working in a library or archive

• Knowledge of Microsoft Office, including Word and Excel

• Experience searching online library catalogs and archival finding aids

• Ability to re-file and re-shelve collections according to an alphanumeric system

• Strong organizational skills essential

• Accuracy and good attention to detail essential

• Strong communication and interpersonal skills essential

• Ability to work independently as well as with other people


$20 per hour


New York, NY


To Apply

For consideration please send a cover letter, resume, and salary requirements to: [email protected]

Please reference the job title in the subject line.