Mass Digitization Coordinator - New York Public Library

Posted on January 29, 2018


NYPL Digital is responsible for the digital transformation of our organization at a particularly critical and exciting moment for all libraries. In the service of the New York Public Library’s mission, we are working to expand e-reading opportunities across the globe; to connect the public with our rich trove of collections, services, and the expertise of our curators and librarians; to preserve and make accessible our ever-expanding audio and video collections; and to promote digital equity. Above all, we are laying the groundwork – the digital infrastructure, processes, policies and skills – for NYPL to become an even more vital part of public life for the next generation.

The Digital Imaging Unit of the New York Public Library is hiring a Mass Digitization Coordinator to refine existing digitization workflows within the DIU, explore new options for large-scale reformatting through vendors and partnerships in order to deliver as much material as possible through the Library’s own online collection portals and other digital library access sites like the HathiTrust Digital Library and the Internet Archive, and oversee the day-to-day operations and file management of large digitization projects.

The position will report to the Manager of Digitization Services, and will work closely with Curators, the Metadata Services Unit, the Special Collections units and divisions, Permissions and Reproductions, the Rights and Information Policy Group, and many others at the Library. A key member of the DIU leadership team, this role is designed for an enthusiastic, problem-solving individual interested in the full digitization lifecycle, from metadata and conservation to registrarial movements and preservation-quality imaging. This is an exciting opportunity to play a key role in the migration of library resources to the Internet: furthering the NYPL’s mission while working hands-on with exceptional collections in a collegial and productive environment.


Reporting to the Manager of the Digitization Services, the Mass Digitization Coordinator:

Aids in materials movement logistics in order to keep new and existing digitization flows steady

Coordinates, executes, and manages logistics of large vendor and partner projects, including working with purchasing, permissions, and vendors

Develops and implements new workflows for creating metadata and ingesting digital files into the repository, including automation using custom scripting and open source tools

Creates thorough documentation of mass digitization specifications, workflows, and outputs

Liaises with the Library’s curators, librarians, special collections archives and special formats processing staff, metadata staff, repository development team, copyright analysts, and others on a wide variety of projects

Assists with the selection of new equipment and keeps track of trends in digital reformatting

Explores new possibilities for creating broad public access to digital collections, including pursuit of partnerships with local institutions, as well as organizations like HathiTrust Digital Library and the Internet Archive

Works collaboratively with Digitization Services Manager to assist in automating Digital Imaging Unit workflows

Assumes additional responsibilities as required


Bachelor’s degree and a minimum of two years relevant work experience within an arts or cultural heritage environment, or an equivalent combination of education and experience

Successfully demonstrated experience with project management, including production work, production scheduling and attainable goal setting. Experience with handling art and/or library special collection materials, ideally within a digitization context

Demonstrated experience in workflow planning and management, production of statistics, and an understanding of bibliographic records.

Successfully demonstrated working knowledge of information technologies associated with digitizing books, documents and visual materials including experience with Adobe Photoshop CS.

Awareness of leading trends in digitization, and an eagerness to expand the scope of digitization possibilities at NYPL

Experience with or a desire to learn scripting languages such as bash or python for the purpose of automating workflows


Long Island City, NY


To Apply

Please apply at the link above with your cover letter and resume.