Cataloging Assistant - New York Academy of Medicine Library

Posted on April 20, 2017


The New York Academy of Medicine Library is looking for a knowledgeable and detail-oriented individual to serve as a Cataloging Assistant for its rare pamphlet collections. The Library’s collection contains a rich variety of formats, including rare books and journals, contemporary monographs and serials, bound manuscripts, archives and archival collections, historical and contemporary pamphlets, blueprints, graphical materials, audio-visual materials, and digital content. The Cataloging Assistant will perform both copy cataloging and original cataloging of pamphlets in the Library’s rare RBS pamphlet collection. These pamphlets are mostly from the 18th century to the early 20th century, and many of them are in foreign languages. Many of the pamphlets have cards in the Library’s printed card catalog that the Cataloging Assistant need to consult. The Cataloging Assistant will also assess the condition of the pamphlets in consultation with the staff in the Library’s conservation lab and participate in the Library’s social media outreach program by writing one or more blog posts about noteworthy pamphlets. The successful applicant will be flexible, detail-oriented, self-directed, and interested in rare book and special collections cataloging.


• Copy-catalog pamphlets using OCLC’s Connexion client and the Library’s Integrated Library System (ILS), currently Koha through ByWater Solutions. • Perform original cataloging of pamphlets that do not have pre-existing records in OCLC. • Assign appropriate subject headings (both LC and MeSH) to the pamphlet materials. • Use thesauri including RBMS controlled vocabularies and AAT. • Assess the condition of the pamphlets and refer problematic items to the conservation lab. Rehouse pamphlets as necessary. • Maintain statistics about the number of pamphlets cataloged. • Assist with the management of the Library’s catalog, including correcting errors in the catalog and updating location and holdings information. • Contribute to the Library’s social media presence by writing blog posts about pamphlets.


Enrollment in a library science degree program or MLS and completion of a course in cataloging. Working knowledge of AACR2 and RDA, MARC21 format, LC Subject Headings (LCSH), Medical Subject Headings (MeSH), and thesauri including RBMS controlled vocabularies and AAT. Preference given to applicants with experience using cataloging software (OCLC Connexion Client and Koha preferred), familiarity with how to handle rare materials, and proficiency in one or more modern European languages or Latin.


This is a paid position.


New York, NY


To Apply

Please send resume and cover letter to [email protected] and add “Cataloging Assistant” to the subject line of your email.

Company Information

The Academy is home to one of the most significant historical libraries in medicine and public health, with internationally known collections containing many of the primary formative texts of medicine. The Library is equally renowned for its extensive journal collection, comprising long runs of medical serials from around the world, and for its ephemeral materials in health and medicine. Archival holdings document the practice of medicine in New York from the 18th century to the present, and include the records of over 35 professional medical societies.

Founded in 1847 and open to the public since 1878, the Library is dedicated to building bridges among an interdisciplinary community of scholars, educators, clinicians, and the general public. It fills a unique role in the cultural and scholarly landscape of New York City through its collections, by providing research services, classes, and tours for diverse educational and professional groups, and through its public programs and activities. The Gladys Brooks Book and Paper Conservation Laboratory was established in 1982 with a mandate to care for the Academy collections.