Assistant Research Scholar: Project Processing Archivist - New York University, Division of Libraries

Posted on March 07, 2018


New York University Libraries seek a skilled and knowledgeable professional for a temporary Project Archivist appointment. This is a one-year appointment. The successful candidate will work as the lead archivist on a grant project to process, preserve, and digitize three collections documenting early New York history, from the colonial era to the mid-19th century, held in the Fales Library and the Tamiment Library and Wagner Labor Archives. The incumbent will survey and process the largest of the three collections, including overseeing the work of an Assistant Archivist. They will also act as Project Manager for the project as a whole, coordinating the flow of collection material between ACM, the conservation lab, and both vendor and in-house digitization facilities. The position is based in the Archival Collections Management Department (ACM) of Knowledge Access and Resource Management Services (KARMS), a unified archival technical services department supporting NYU’s archival repositories: Fales Library, Tamiment Library and Robert F. Wagner Labor Archives, and New York University Archives.


Under the general supervision of the Librarian for Archival Arrangement and Description, the incumbent will:

• Arrange or oversee arrangement of archival records in accordance with accepted archival standards. Describe or oversee description of archival collections according to archival standards in the repository’s collections management database and publish EAD-encoded finding aids on the web. Assign processing tasks to Assistant Archivist and supervise their work.

• Ensure completion of collections management and control activities, including collections assessment, coordinating preservation and reformatting activities with appropriate library departments, and collecting workflow, use, and other statistics about the collections. Assign routine collection management tasks to Assistant Archivist and graduate students, and supervise their work.

• Collaborate with colleagues in Preservation Department to ensure proper handling and housing for collections. Identify preservation needs and priorities for materials in all formats during processing work and consult with Conservator for recommendations on treatment. Collaborate with colleagues in Digital Library and Technology Services to ensure timely and accurate transfer of materials to and from both in-house and vendor digitization facilities. Maintain tracking and documentation of flow of material between ACM, Preservation, and digitization queues.



• Master’s degree in US History, Library & Information Science, or Archival Studies, required.

• Minimum 2 years of experience in arranging and describing archival collections, preferably in an archive or special collections in an academic or research library setting.

• Demonstrated expertise in archival theory and practice; minimum of two years of experience applying this expertise in description and processing work, including applying minimal and basic processing strategies; two years of experience showing mastery in the use and application of DACS, ISAD (G), EAD, ISAAR-CPF, EAC-CPF, MODS, METS, MARC, LCSH, LCNA, AACR2, RDA, and other library and archival descriptive and content standards.

• Minimum two years of experience in the expert use, maintenance, and support of automated archival collections management systems (Archivist’s Toolkit and its successor ArchivesSpace). Knowledge of basic preservation and conservation issues as they relate to archival collections. Knowledge of rights administration and management issues for archival collections.

• Superior written and verbal communication skills; excellent interpersonal skills, demonstrated ability to work collegially within and across organizations; great attention to detail; demonstrated ability to manage time and tasks and complete projects in a timely manner.


• Knowledge of project management tools and methods.

• Strong working knowledge of EAD and XML, including experience with XML schemas and the use of XML editors and the manipulation of metadata across systems and platforms, highly preferred.

• Experience supervising or overseeing the work of students, volunteers, or other archivists, preferred.

• Subject expertise in colonial era American history is preferred.


Attractive benefits package including tuition remission and generous time off. Salary commensurate with experience and background.


New York, New York, USA


To Apply

To ensure consideration, submit your resume and letter of application, including the name, address, and telephone number of three references to: Applications will be considered until the position is filled.

Company Information

NYU Libraries: NYU is one of the larger members of the Association of Research Libraries, with 319 FTE staff, 63 of whom are faculty librarians. Librarians responded to 97,000 reference queries in the last year, including via 24-hour cross-globe virtual reference. Librarians reached 20,000 attendees through instructional sessions, and thousands more through orientations and similar events. The Libraries serves a large and diverse population of 40,000 students and faculty across 18 schools and colleges– including, for example, the College of Arts and Sciences, the Tisch School of the Arts, the Stern School of Business, the Meyer College of Nursing, the Wagner School of Public Administration, NYU Abu Dhabi and NYU Shanghai, etc.– and from every U.S. state and more than 133 countries. NYU is one of the largest private universities in the U. S., and is a member of the Association of American Universities (AAU). New York University Libraries is a member of the Association of Research Libraries, the HathiTrust, the Manhattan Research Libraries Initiative, the Research Libraries Group Partnership of OCLC, the Digital Preservation Network, and the Digital Library Federation, as well as regional resource sharing consortia. The Libraries also provides an integrated library management system for the Research Library Association of South Manhattan, a consortium that includes New School and Cooper Union. For the NYU Libraries Mission and Strategic Plan go to Knowledge Access and Resource Management Services facilitates the teaching, learning, and research endeavors of the Libraries’ user communities through processes and services in program areas that include library acquisitions, serials and electronic resource management, knowledge access design and development, archival collections management, and metadata production and management. In collaboration with our colleagues in Collections and Research Services, Public Services, Libraries IT Services, and Digital Library Technology Services, KARMS has primary leadership responsibility for knowledge access via the Libraries’ dynamic, integrated discovery and access systems. In addition to serving NYU’s central libraries, institute libraries, and global sites, KARMS provides selected services to Research Library Association of South Manhattan member libraries and other affiliated libraries. NYU’s Division of Libraries embraces diversity and is committed to attracting qualified candidates who also embrace and value diversity and inclusivity. EOE/AA/Minorities/Females/Vet/Disabled/Sexual Orientation/Gender Identity

Contact Information

Enrique Yanez, Assistant Dean for Human Resources [email protected] 212-998-2450