Assistant Archivist, Time Inc. Archive - New-York Historical Society

Posted on April 24, 2019


This position is located at an off-site processing facility in Patterson, Putnam County, N.Y.

The New-York Historical Society, a preeminent educational and research institution, is home to both New York City’s oldest museum and to one of the nation’s most distinguished independent research libraries. The Society is dedicated to presenting exhibitions and public programs, and fostering research that reveal the dynamism of history and its influence on the world of today. Founded in 1804, its holdings cover four centuries of American history, and include one of the world’s greatest collections of books, manuscripts, graphic materials, historical artifacts, and American art documenting the history of the United States as seen through the prism of New York. Among its most important recent acquisitions is the vast archive of Time Inc.

The archive of Time Inc., acquired by the New-York Historical Society in 2015, comprises 8,000 linear feet of administrative, editorial, and media material providing comprehensive documentation of the organization and its publications from its origins in 1923 to the present. It includes: Time Inc.’s corporate archive; complete runs of Time, Inc. publications (Time, Fortune, Life, Sports Illustrated, People, etc.) as well as book series (Time-Life Books); extensive subject, reference, and biographical files as well as advertising and circulation files; correspondents’ filings and editorial files; extensive audio/visual holdings; archival photographic files for Time Magazine and for Sports Illustrated; and working files of the Editors in Chief, including Hedley Donovan, Henry Grunwald, Jason McManus, Otto Fuerbringer, and Garry Valk.


• Arranging and rehousing materials in the archive according to policies and procedures developed for the project.

• Work with the Library’s Conservation Department to address the conservation and rehousing needs of the archive.

• Assist in the creation of finding aids and catalog records.

• Work as liaison with the storage facility for the delivery and return of materials from the archive.

• Maintain tracking information on the movement of materials in a database or spreadsheet.

• Work with other staff, as needed, including the Curator of the Time Inc. Archive, the Head of the Manuscript Department, and the Head of Cataloging and Metadata.

• Other duties as requested.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee with or without accommodation, to successfully perform the essential functions of this job.

This position requires fine motor skills for the handling of fragile materials and keyboarding in connection with the regular use of a computer. This position also requires that an employee frequently be able to stand, walk, sit and reach, as well as occasionally lift and carry for short distances boxes typically weighing up to 30 pounds.



• BA in American History or a related discipline; coursework towards an Archives Certificate and/or ALA-accredited Master’s in Library/Information Science or equivalent strongly preferred


• At least 1 year experience arranging and describing archival materials

• Familiarity with research in archives and special collections

• Interest in a career in archives or library and information science

• Ability to work independently and as part of a team

• Ability to manage multiple complex tasks simultaneously

• Strong oral, written, and interpersonal communication skills


$44,000 annually. Attractive benefits package. The position is funded through 6/30/2021


Patterson, Putnam County, N.Y.


To Apply

Send cover letter, resume, and the names and contact information of three references to [email protected] In the subject line please reference the job title.