The Acquisitions and Budget Coordinator plays an active role in the success of the Stephen B. Luce Library. The Acquisitions and Budget Coordinator has primary responsibility for managing and expending the library materials budgets, subscribing, renewing and placing orders for resources and supplies; and reporting on financial and acquisitions activities. The Acquisitions and Budget Coordinate will liaise with key stakeholders from various departments across the college.
Acquisitions and Budget:
Work closely with the Content Management Librarian to place orders for library materials Make purchases via the state requisition system Reconcile monthly purchase card statements Work with vendors to ensure timely and correct delivery Provide Business Office with required documentation Work closely with Library Director, Business Office and Information Technology department to set and monitor annual budget Monitor budget throughout the year to ensure spending targets are on track Processes new acquisition orders and confirms receipt of materials Work with Financial Aid office to identify qualified work study students Manage work study awards
Maintain subscriptions to newspapers and magazine Processes incoming print periodicals Coordinate binding of print periodicals Assist with circulation activities as needed Monitor levels of office supplies and orders replacements as needed Monitor library email and voicemail accounts and forward messages as appropriate Manage library mail Enter and track facilities and maintenance requests Assist library director with projects related to above tasks
Bachelor's degree Minimum of two years of relevant experience Demonstrated financial management, budgeting, and accounting experience with the ability to gather, analyze and report data Strong analytical and problem-solving skills and meticulous attention to detail Must have the ability to interact tactfully and skillfully with all levels of CUA employees as well as all levels of business contacts outside the College Must have the ability to handle difficult and/or sensitive situations with tact and diplomacy Must be able to exercise the knowledge and judgment to maintain confidentiality Ability to work independently and perform complicated tasks with minimal supervision Ability to be flexible and adapt to changing assignments and needs
Experience in a library setting A Degree in Accounting, Finance, Business Administration or related field is highly desired. Ability to deal with library users concerns and exercise good judgment in resolving and/or referring non-routine situations. Strong public service orientation, excellent organizational skills, attention to detail, exceptional interpersonal skills, and excellent phone etiquette.
$42,651 - $46,000
Throggs Neck, NY
6 Pennyfield Avenue, Throggs Neck, NY 10465
Human Resource Services, 718-409-7303, [email protected]