Special Collections Librarian, The New York Society Library

Job Information


Date Posted: 10/12/2016

The Library is seeking a Full-Time Special Collections Librarian.  The position reports to the Head of Cataloging and Special Collections. The successful candidate will have:

  • ALA-accredited Masters of Library Science degree
  • Minimum of 3 years of experience working with special collections in an institutional setting.
  • Reading knowledge of Latin and at least one modern western European language.
  • Ability to create MARC records to RDA and DCRM(B) and DCRM(MSS) standards.
  • Familiarity with the use of digital asset management systems and metadata for providing access to digitized primary source materials. Familiarity with trends related to digital resources.
  • Excellent oral and written communication skills; demonstrated ability to write about special collections materials for a general audience; strong attention to detail, demonstrated research skills, computer proficiency, a commitment to providing superior service.
  • Excellent teamwork, project management, and conflict resolution skills
  • Ability to work independently and collegially.

This librarian is responsible for the management  of the Library’s special collections, providing research services, curation of digital humanities content and tools, physical management of stack areas for special collections, and rare book cataloging. Responsibilities include:

Research Services & Outreach
Manage the special collections reading room, respond to reference inquiries, and monitor the use of special collections materials, including loans and reproductions.  Give presentations to Library members and the general public pertaining to the Library’s collections and digital humanities tools.  Contribute regularly to the Library’s blog, newsletter, and social media sites with articles and information on the Library’s special collections holdings.

Care of Collections
Ensure that storage facilities for special collections materials meet physical requirements for long-term preservation and security.  Identify and set priorities for the conservation of materials at a variety of levels, in many cases working closely with the Library’s conservator to develop treatment plans.

Digital Humanities
Plan and implement projects to enrich content and tools for City Readers.  Ensure that project metadata and digital assets meet industry standards.  Assist with grant-writing and reporting.

Assist the Head of Exhibitions with exhibition research and preparation; curate exhibitions independently, as assigned.

Catalog books and other materials received as gifts on an as-needed basis; update records for materials already in the collection with copy specific information; maintain an accurate shelf-list for materials in special collections; identify materials in the circulating and closed stack collections for transfer to Special Collections; participate in problem-solving with the cataloging department.

Miscellaneous Duties
Assist at reference desk as scheduled; perform related duties as assigned by supervisor.  Maintain compliance with all Library policies and procedures.

This is a full-time professional position, from Monday through Friday. The New York Society Library is an Equal Opportunity Employer.  Interested candidates should email Cheryl Warfield, Controller, at cwarfield@nysoclib.org with the subject heading SPECIAL COLLECTIONS LIBRARIAN as soon as possible, but no later than Wednesday, October 26, 2016. Please include a cover letter, résumé, and salary requirements in the submission.  Applications received without the requested information will not be considered.

Physical/Environmental Requirements

Sitting:  40-70%
Standing/Walking:  30-60%
Lifting: Occasional to frequent lifting up to 40 lbs.
Vision:  Normal 

Indoor environment, working closely with others and also independently. Occasional exposure to dust and mold.

The New York Society Library is an historic membership library founded in 1754. The Library today is open to all for reading, reference, and selected events, with circulation and other services by subscription. The beautiful landmarked building dates from 1917 and includes reading rooms, spaces for study, book stacks, and the Assunta, Ignazio, Ada and Romano Peluso Exhibition Gallery. The Library has approximately 300,000 volumes and hosts a variety of special events, reading groups, and workshops, as well as the New York City Book Awards.

The NYSL has a collection of ca. 10,000 rare books, many of them from the Library’s founding years in the 18th century.  While we do not actively seek and purchase rare books for the library, we occasionally receive them as donations, and we sometimes identify items in the general stacks that we transfer to our rare books holdings.

The Library also has archival materials, most notably its own institutional archives, recently arranged and described as part of a grant-funded project, and scattered correspondence and other manuscript items.

Upper East Side, Manhattan

Company Information

The New York Society Library
53 East 79th Street
New York NY 10075
United States

Contact Information

Sara Holliday
Phone: (212) 288-6900 x222
Category: librarian