Project Processing Archivist I - NYU

Job Information


New York University Libraries seeks a skilled and knowledgeable professional for a temporary Archivist appointment. The appointment term is three years. The position is based in the Archival Collections Management Department (ACM) of Knowledge Access and Resource Management Services (KARMS), a unified archival technical services department supporting NYU's archival repositories: Fales Library, Tamiment Library and Robert F. Wagner Labor Archives, and New York University Archives. The position will serve as processing archivist on an institution-wide archival survey project, working as part of a team to provide access and facilitate discovery of archival and special collections in support of research, teaching, and learning in the library. The incumbent will help to plan and implement the survey project as an integral part of the survey team, and use professional judgment in problem solving and addressing legacy descriptive and collection management issues in need of remediation as they arise in the project.

Under the general supervision of the Senior Processing Archivist, the successful candidate will:

  • Survey archival collections, including establishing basic physical and intellectual control over all archival collections, rights assessment, and follow-up communication with curators. Faithfully and independently represent administrative, legal, and descriptive information about archival materials in collection management systems according to archival standards. Work closely with Special Collections staff and apply professional judgment in appraising the ongoing research value of surveyed collections. Identify and prioritize assignments for student staff performing survey functions to ensure deadlines are met; review work for accuracy.
  • Arrange or oversee arrangement of archival records in accordance with accepted archival standards. Describe or oversee description of archival collections according to archival standards in the repository's collections management database and publish EAD-encoded finding aids on the web. Prepare records for export in MARC format to the library's online public access catalog.
  • Ensure completion of collections management and control activities. Collaborate with colleagues in Preservation Department to ensure proper handling and housing for collections, the integration of preservation assessment within the project, and identification of preservation priorities for materials in all formats. Collaborate with Digital Archivist to carry out identification and tracking for born-digital materials. Identify and assign collection management tasks to graduate student workers.
  • Collaborate with ACM colleagues to ensure project alignment with departmental goals and initiatives, assist in implementing professional standards and best practices. Collaborate with Curators and Special Collections Public Services colleagues to ensure that descriptive tools are responsive to research needs and priorities. Participate in unit-wide meetings, and general planning and policy development in the support of ACM strategic directions.

Required Education:
Master's degree in Library & Information Science from an ALA accredited institution, or in Archival Studies

Preferred Education:
Additional Master's in a discipline related to NYU Special Collections collecting areas, preferred.

Required Experience:
Two to three years of increasingly responsible professional experience in archival accessioning, arrangement, and description, preferably in an academic or research library.

Preferred Experience:
1-2 years of experience in providing excellent reference services for archival collections and knowledge of current reference practice in the field, strongly preferred.

Required Skills, Knowledge and Abilities:
Demonstrated expertise in archival theory and practice, especially accessioning, arrangement, and description, including minimal and basic processing strategies. Demonstrated knowledge of current national data content and structure standards related to the archival control of collection materials. Demonstrated mastery in the use and application of DACS, EAD, MARC, LCSH, LCNA, AACR2, and other library and archival descriptive and content standards. Knowledge of basic preservation and conservation issues as they relate to archival collections. Knowledge of rights administration and management issues for archival collections. Experience in the use, maintenance, and support of automated archival collections management systems (Archivists' Toolkit or ArchivesSpace), ability to train others in all aspects of collection management system use. Superior written and verbal communication skills; excellent interpersonal skills, demonstrated ability to work collegially within and across organizations; great attention to detail; demonstrated ability to manage time and tasks and complete projects in a timely manner. Flexibility and the capacity to thrive in a rapidly changing environment.

Preferred Skills, Knowledge and Abilities:
Experience identifying, handling, and describing audio-visual and digital media. Strong working knowledge of EAD and XML, including experience with XML schemas and the use of XML editors and the manipulation of metadata across systems and platforms, highly preferred. Familiarity with current approaches to accessioning, arrangement, and description of born-digital holdings, preferred. Subject expertise in one of the collecting foci of NYU's Special Collections is highly preferred.

New York University Libraries: Libraries at New York University serve the school's 40,000 students and faculty and contain more than 5 million volumes. The Libraries supports NYU's vision to become the first true Global Network University by collaborating and providing services to our 11 global academic centers and our first “portal campus”, in NYU Abu Dhabi. New York University Libraries is a member of the Association of Research Libraries, the OCLC Research Library Partnership, and the Digital Library Federation. The Libraries participates in a variety of consortia and collaborates closely with the New-York Historical Society and the Brooklyn Historical Society. For the NYU Libraries Mission and Strategic Plan go to

Knowledge Access and Resource Management Services facilitates the teaching, learning, and research endeavors of the Libraries' user communities through processes and services in program areas that include library acquisitions, serials and electronic resource management, knowledge access design and development, archival collections management, and metadata production and management. In collaboration with our colleagues in Collections and Research Services, Public Services, Libraries IT Services, and Digital Library Technology Services, KARMS has primary leadership responsibility for knowledge access via the Libraries' dynamic, integrated discovery and access systems. In addition to serving NYU's central libraries, institute libraries, and global sites, KARMS provides selected services to Research Library Association of South Manhattan member libraries and other affiliated libraries.

Salary/Benefits: Attractive benefits package including tuition remission and generous time off. Salary commensurate with experience and background.

To Apply: To ensure consideration, complete an online application on NYU's website using this link: Applicant review will begin on October 17, 2016; search will remain open until filled.

NYU's Division of Libraries embraces diversity and is committed to attracting qualified candidates who also embrace and value diversity and inclusivity.

EOE/AA/Minorities/Females/Vet/Disabled/Sexual Orientation/Gender Identity

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New York, New York, United States, 10001

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New York University
New York New York 10001
United States

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