Project Manager, Student Work Collection - Cooper Union

Job Information


Full-time (35 hour week), grant-funded, temporary position from November, 2016 – October, 2017, with a one year extension pending additional funding.

SUPERVISOR:  Steven Hillyer, Director, The Irwin S. Chanin School of Architecture Archive

PROJECT:  The goals of this project are to significantly improve stewardship of and access to the Student Work Collection, a photographic archive of student coursework representing more than eight decades of evolving architectural pedagogy at The Cooper Union. Project activities will focus on refoldering, cataloging at the item-level, and digitizing nearly 3,000 projects by over 1,000 students from the 1930s - 2006.

RESPONSIBILITIES:  The Project Manager, working under the guidance of the Archive’s Director, will be responsible for day-to-day project management and implementation as noted below:


  • Standards: review, with the Director, Collections Assistant, and a Consulting Archivist, existing project standards, protocols, workflows, and quality control measures for archival processing and digitization; based on their feedback, finalize standards and compile them into a comprehensive project manual.
  • Reporting: prepare progress reports tracking the project’s schedule, deliverables, and budget, for weekly meetings with the Director and project staff; compile quarterly assessments (including mid-term and final assessments) for review by the Director, Associate Dean and Dean; draft all project reports as required by funders.
  • Processing: oversee and conduct archival processing,  with the Collections Assistant, of audio media and 5 l.f. of early photographic material.
  • Cataloging: oversee and conduct item-level cataloging of the collection’s photographic prints, negatives, and transparencies (110 l.f.).
  • Digitization: oversee and conduct on-site creation of master digital files and access derivates for photographic and text material; coordinate off-site digitization of audio media and large format images; ensure the proper creation of technical and preservation metadata using JHOVE, Archivematica and other appropriate tools.
  • Platform Customization: coordinate user-interface customization of the project’s CollectiveAccess platform with the Director and platform consultants (Whirl-i-Gig).
  • Migration: coordinate migration of descriptive data and access derivative files into the project’s CollectiveAccess platform.
  • Discovery Tools: author a folder-level finding aid and a collection-level MARC21 record using ArchivesSpace; submit discovery tools to relevant bibliographic utilities.



Position Reports To
Director of the School of Architecture Archive

Job Requirements

Education Required


Required – a Masters in Library Science (MLS) or equivalent degree; prior experience digitizing archival collections for web-based public access; experience with item-level cataloging and metadata (descriptive, technical, preservation) creation; experience authoring discovery tools (MARC records and EAD finding aids); a high level of interpersonal skills and professionalism in dealing with faculty, students, staff, and the general public; proficiency with basic computer skills (Microsoft Office, Adobe Creative Suite, FileMaker Pro).

Preferred – familiarity with ArchivesSpace, Archivematica, JHOVE, and other appropriate archival software; familiarity with an academic environment; prior experience with, knowledge of, or a strong interest in architecture and design.

Company Information

The Cooper Union
30 Cooper Square
New York NY 10003
United States

Contact Information

Mary Ann Nissen
Phone: None
Contact Method

Submit application to:
Human Resources
30 Cooper Square, 7th Floor
New York, NY 10003

Or email to: