Processing Archivist-1

Job Information


New York University Libraries seeks a skilled and knowledgeable professional to serve as a Processing Archivist. The position is based in the Archival Collections Management Department (ACM) of Knowledge Access and Resource Management Services (KARMS), a unified archival technical services department supporting NYU's archival repositories: Fales Library, Tamiment Library and Robert F. Wagner Labor Archives, and New York University Archives. The Processing Archivist will work as part of a team to provide access and facilitate discovery of archival and special collections in support of research, teaching, and learning in the library. They will primarily accession, process, and describe new and existing collections in the holdings of Fales Library and University Archives.

Reporting to the Librarian for Archival Arrangement and Description, the successful candidate will:

  • Arrange or oversee arrangement of archival records in accordance with accepted archival standards. Describe or oversee description of archival collections according to archival standards in the repository's collections management database and publish EAD-encoded finding aids on the web. Prepare records for export in MARC format to the library's online public access catalog.
  • Accession new collection materials. Faithfully and independently represent administrative, legal, and descriptive information about new materials in collection management systems according to documented standard practices. Provide professional judgment for appraising the ongoing research value of new collections. Assign routine accessioning tasks to graduate students and supervise their work. Stabilize materials and provide description in a timely manner.
  • Ensure completion of collections management and control activities, including collections assessment, stacks maintenance, coordinating preservation and reformatting activities with appropriate library departments, and collecting workflow, use, and other statistics about the collections.
  • Provide expert reference assistance to faculty, students, and external visitors at reference desk (e.g. present archival materials to scholars; provide information on holdings) and via email, telephone, and mail. Participate in unit-wide meetings and planning; other duties as assigned.

New York University Libraries: Libraries at New York University serve the school's 40,000 students and faculty and contain more than 5 million volumes. The Libraries supports NYU's vision to become the first true Global Network University by collaborating and providing services to our 11 global academic centers and our “portal campuses” in Abu Dhabi and Shanghai. New York University Libraries is a member of the Association of Research Libraries, the OCLC Research Library Partnership, and the HathiTrust. The Libraries participates in a variety of consortia and collaborates closely with Columbia University Libraries and the New York Public Library through the Manhattan Research Library Consortium. For the NYU Libraries Mission and Strategic Plan go to

Job Requirements

Required Education:
Master's degree in US History, Library & Information Science or Archival Studies

Required Experience:
Minimum 2 years of experience in arranging and describing archival collections, preferably in an archive of special collections in an academic or research library setting. Minimum two years of experience in the expert use, maintenance, and support of automated archival collections management systems (Archivist's Toolkit and its successor ArchivesSpace). Minimum 1-2 years of experience in providing excellent reference services for archival collections and knowledge of current reference practice in the field.

Required Skills, Knowledge and Abilities:
Demonstrated expertise in archival theory and practice; minimum of two years of experience applying this expertise in description and processing work, including applying minimal and basic processing strategies; two years of experience showing mastery in the use and application of DACS, ISAD (G), EAD, ISAAR-CPF, EAC-CPF, MODS, METS, MARC, LCSH, LCNA, AACR2, RDA, and other library and archival descriptive and content standards. Knowledge of basic preservation and conservation issues as they relate to archival collections. Knowledge of rights administration and management issues for archival collections. Superior written and verbal communication skills; excellent interpersonal skills, demonstrated ability to work collegially within and across organizations; great attention to detail; demonstrated ability to manage time and tasks and complete projects in a timely manner.

Preferred Skills, Knowledge and Abilities:
Strong working knowledge of EAD and XML, including experience with XML schemas and the use of XML editors and the manipulation of metadata across systems and platforms, highly preferred. Familiarity with current approaches to accessioning and processing and description of born-digital holdings, preferred. Subject expertise in one of the collecting foci of NYUs Special Collections is highly preferred.

NYU's Division of Libraries embraces diversity and is committed to attracting qualified candidates who also embrace and value diversity and inclusivity.
EOE/AA/Minorities/Females/Vet/Disabled/Sexual Orientation/Gender Identity


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New York, New York, United States, 10012

Job Requirements

Education Required

Master's degree in US History, Library & Information Science or Archival Studies

Company Information

New York New York 10012
United States

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