Controller - The New York Society Library

Job Information


The New York Society Library seeks an experienced professional to fill the position of Controller. The Controller will report directly to the Head Librarian and facilitates the accounting, finance, and human resource functions at the Library. This is a full-time professional position, from Monday through Friday. The New York Society Library is an Equal Opportunity Employer. Interested candidates should email Carolyn Waters, Head Librarian, at with the subject heading CONTROLLER. Please include a cover letter, résumé, and salary requirements in the submission. Applications received without the requested information will not be considered.

The Controller facilitates the accounting, finance, and human resource functions at the Library.

Required Skills and Qualifications

  • Bachelor’s Degree, preferably in accounting or other business subjects
  • Experience working in a non-profit organization
  • Excellent oral and written communication skills
  • Ability to manage and prioritize multiple tasks and projects
  • Ability to work independently and maintain strict confidentiality
  • Highly organized, analytical, detail oriented
  • Excellent decision making, customer service, and conflict management skills
  • Bookkeeping experience and experience using Blackbaud’s Financial Edge software and proficiency using Microsoft Excel and Word
  • Experience with human resource functions and familiarity with employment laws (HR certification a plus)
  • Knowledge of/experience with ADP’s payroll solutions a plus
  • Experience w/Filemaker a plus

Duties and Responsibilities

Human Resource Responsibilities

  • Maintains and updates confidential electronic and physical personnel records and files
  • Assists with recruitment & interviews, performs new employee intake & orientation, and manages employee terminations
  • Manages the Library’s benefits programs, including health & dental insurance, 403b retirement plan, and flexible spending plan and serves as liaison with benefits broker
  • Oversees personnel policies and compliance with federal, state, and local laws and regulations that apply to the Library and/or its employees
  • Maintains and updates staff manual and communicates policy changes and updates to staff
  • Maintains schedule and manages staff professional development and conference budget
  • Assists with the annual performance evaluation process

Payroll Responsibilities

  • Maintains confidential payroll information by collecting, calculating, and entering data
  • Resolves payroll discrepancies by collecting and analyzing information
  • Provides payroll information by answering questions and requests
  • Manages payroll functions, including data submissions, pay statement distribution, and record maintenance
  • Maintains and updates payroll policies and procedures

Financial & Accounting Responsibilities

  • Manages the Library’s accounting records and performs all bookkeeping functions using Blackbaud’s Financial Edge software
  • Maintains and produces all financial schedules, reports and reconciliations
  • Assists Head Librarian w/annual budget process, capital budget, and financial audit
  • Manages leasing and service contracts for copiers, microfilm readers, postage machines, and other equipment
  • Acts as liaison with the Library’s insurance broker and maintains insurance files and schedules
  • Performs related duties as assigned by supervisor
  • Maintains and updates financial accounting policies and procedures
  • Maintains compliance with all Library policies and procedures

Working conditions
Full-time position; Regular hours are 9:00 AM to 5:00 PM Monday through Friday. Some evenings and weekends as required.  Schedule subject to change. Quiet conditions.

Physical/Environmental Requirements
Sitting:  60-80%
Standing/Walking:  20-40%
Lifting: Occasional lifting up to 30 lbs.
Vision:  Normal.  Requires long periods of work at computers.

Indoor environment; Working closely with others and also independently. Occasional exposure to dust and mold.

Direct reports

About the Library:
The New York Society Library is a historic membership library founded in 1754. The Library today is open to all for reading, reference, and selected events, with circulation and other services by subscription. The beautiful landmarked building dates from 1917 and includes reading rooms, spaces for study, book stacks, and the Assunta, Ignazio, Ada and Romano Peluso Exhibition Gallery. The Library has approximately 300,000 volumes and hosts a variety of special events, reading groups, and workshops, as well as the New York City Book Awards.

Upper East Side, Manhattan

Company Information

The New York Society Library
53 East 79th Street
New York NY 11370
United States

Contact Information

Sara Holliday
Phone: (212) 288-6900 x222