ASSOCIATE ARCHIVIST - AMERICAN CIVIL LIBERTIES UNION FOUNDATION

Job Information

Description

For nearly 100 years, the ACLU has been our nation’s guardian of liberty, working in courts, legislatures, and communities to defend and preserve the individual rights and liberties guaranteed by the Constitution and laws of the United States.  Whether it’s ending mass incarceration, achieving full equality for the LGBT community, establishing new privacy protections for our digital age, or preserving the right to vote or the right to have an abortion, the ACLU takes up the toughest civil liberties cases and issues to defend all people from government abuse and overreach. With more than a million members, activists, and supporters, the ACLU is a nationwide organization that fights tirelessly in all 50 states, Puerto Rico, and Washington, D.C., for the principle that every individual’s rights must be protected equally under the law, regardless of race, religion, gender, sexual orientation, gender identity or expression, age, disability or national origin.

 
 

TheArchives Department of the ACLU’s National Office in New York City is seeking applicants for the full-time position of Associate Archivist/Records Center Coordinator.

 

OVERVIEW

 

The Archives department is responsible for maintaining in-house archives and liaising with the public archives of the ACLU. The Archives department provides reference services to National and Affiliate staff and lay leadership, develops records management policies for the National office, assists departments in the transfer of inactive records to the New York City Records Center, appraises and prepares permanent records for transfer to public archives and writes retention schedules for all series of active and inactive records in various media formats.  The department also surveys the records of the ACLU National offices for eventual transfer to the public archives and provides advice to affiliates on their dealings with archival repositories for their historical records.  

 

The Associate Archivist/Records Center Coordinator is professional who is proficient in best practices of archival and records management.  The role is responsible for the day-to-day management of operations for the Archives department as well as the long-term development and implementation of records-related policies, procedures and guidelines regarding digitization, proper document handling, security, and the disposition of records in all formats.  This position reports to the Archivist/Records Manager.

 

ROLES AND RESPONSIBILITIES

 
  • A demonstrated commitment to diversity and inclusion within the workplace.  A personal approach that values all individuals and respects differences in regards to race, ethnicity, age, gender identity and expression, sexual orientation, religion, ability, and socio-economic circumstance;

  • Work collaboratively and respectfully toward resolving obstacles and/or conflicts.

  • Manage the Archives in-house Records Center including circulation, retention and destruction of the archives and inactive records. Maintain the facility. Ensure efficient use of storage space and accessibility of information stored.

  • Monitor routine operations including handling reference and research requests, conducting secure document destructions and purchasing archival supplies.

  • Work with the Archivist/Records Manager to monitor monthly payments to vendors,  and engage in vendor management to ensure invoices and services are accurate and paid in a timely manner.

  • Work independently on assigned special projects to improve access to archives and ensure preservation of records in all formats.

  • Collaborate with the Archivist/Records Manager to develop annual plan and special projects for the department, including setting goals and determining the scope of the projects to be undertaken.

  • Identify appropriate standards/best practices in archival and records management to be adopted for projects and make recommendations/implement changes as needed.

  • Liaise with all national staff to carry out records retention and disposition procedures while ensuring best practices are maintained.

  • Participate in planning and providing regular staff training on archival and records management.

  • Supervise interns in conjunction with the Archivist/Records Manager. Coordinate the recruitment and hiring of interns.

 

EXPERIENCE AND QUALIFICATIONS

 
  • Master’s Degree in American History, Library Studies, or Information Science required.

  • Minimum of three to five years of experience in an archives or information center required.

  • Proficiency with basic archival and/or records management principles and practices.

  • Experience designing and conducting training regarding best practices in archival and records management.

  • Experience managing/supervising staff.

  • .   

  • Knowledge and experience with computer applications in the Microsoft Office suite, digital imaging software, and records or content management systems required.    

  • Must be detail oriented and organized with strong writing and verbal communication skills and exceptional research skills.

  • Ability to work independently and collaboratively, including some supervisory experience.

  • Certificate or training in archival and records management preferred.

  • Ability to lift 35 - 40 pounds.

  • Commitment to the mission and goals of the ACLU.

 

COMPENSATION

 

The ACLU offers a generous and comprehensive compensation and benefits package, commensurate with experience and within parameters of the ACLU compensation scale.

HOW TO APPLY

 

Please send a cover letter (with salary requirements): hrjobsARCH@aclu.org - Reference [ARCH-02/ACLU-W] in the subject line.

 
 

Please indicate in your cover letter where you learned of this job posting.

 

Applications will be accepted until the position is filled.

 
 
 

This job description provides a general but not comprehensive list of the essential responsibilities and qualifications required. It does not represent a contract of employment. The ACLU reserves the right to change the description and/or posting at any time without advance notice.

The ACLU is an equal opportunity employer. We value a diverse workforce and an inclusive culture. The ACLU encourages applications from all qualified individuals without regard to race, color, religion, gender, sexual orientation, gender identity or expression, age, national origin, marital status, citizenship, disability, and veteran status.   

The ACLU undertakes affirmative action strategies in its recruitment and employment efforts to assure that persons with disabilities have full opportunities for employment in all positions.

We encourage applicants with disabilities who may need accommodations in the application process to contact:hrjobsincl@aclu.org. Correspondence sent to this email address that is not related to requests for accommodations will not be reviewed. Applicants should follow the instructions above regarding how to apply.

The ACLU comprises two separate corporate entities, the American Civil Liberties Union and the ACLU Foundation. Both the American Civil Liberties Union and the ACLU Foundation are national organizations with the same overall mission, and share office space and employees. The ACLU has two separate corporate entities in order to do a broad range of work to protect civil liberties. This job posting refers collectively to the two organizations under the name “ACLU.”