Processing Archivist - American Jewish Historical Society
Posted on March 16, 2017
Performs arrangement, rehousing and basic preservation of the HIAS Records and encodes finding aid. This is a temporary ( 21 month) position funded by a grant from HIAS, at the American Jewish Historical Society in Manhattan.
February 22, 2017
Library & Archives
Hebrew Immigrant Aid Society (HIAS) Collection – Processing Archivist
Full Time through end of project, December 2018
Senior Project Archivist
TBD depending on experience, with benefits
ESSENTIAL FUNCTIONS (approx. 80%):
Processing of institutional papers with 2 other archivists
All work performed according to MPLP* standards. (required) Processing rate for this project between 4 and 6 bankers boxes per week.
Arrange records according to series and subseries lists developed by the Senior Archivist in consultation with members of the project team. Establish order of folders as directed. (required)
Write complete, well-edited historical notes, scope notes and other documentation for series as they are processed. (required)
Create folder-level contents lists for inclusion in the finding aid. (as needed)
Prepare records for archival storage by performing preservation procedures as appropriate, such as refoldering and reboxing of the materials into acid-free folders and boxes, and selective fastener removal; mark boxes for later preservation photocopying as needed. (required)
Identify and separate oversize items, photographs, audio, film and video materials and artifacts within the collections to ensure preservation and proper archival storage. (required)
Contribute content to collection finding aid, with major responsibility for Encoded Archival Description (EAD). (required)
Must be able to lift full bankers boxes (up to 40 pounds), and pull them on and off the shelves
Perform other duties as required.
ADDITIONAL RESPONSIBILITIES (approx. 20%):
Work with other members of the project team to coordinate the arrival of unprocessed boxes from off-site storage and the transfer of processed boxes to off-site storage.
Contribute to refinement of project workflow. (desired )
Contribute to project blog as well as webpage content on a regular basis. (desired)
Assist with selecting visual materials from the collection for scanning, for project website AJHS publications, exhibits and special events. (required)
Education and Training: MLS from an accredited school. Experience in processing archival collections required.
Work Experience: Two years’ experience in archival processing and experience encoding finding aids using Oxygen.
Skills and Abilities:
Familiarity with archival theory and techniques, specifically in using *MPLP - More Product/Less Process (Minimal Processing) - to work with very large collections.
Proven ability to understand hierarchical relationships between series and subseries within a collection, and to survey numerous boxes to discover the original order, if one exists, of a complete group of boxes. Previous experience working with large collections and/or organizational records. (desired)
Proficiency in MS Word and Excel (required). Proficiency in Oxygen
Ability to work both independently and collaboratively.
Reliability and accuracy in maintaining records.
Excellent communication skills and good rapport with colleagues.
Ability to complete tasks in a reasonable amount of time and organize own time.
Capable of learning new skills.
Ability to lift 40 pounds.
Special Environmental Factors:
Periodic exposure to dusty and moldy materials.