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OFFICE ASSISTANT - R. C. Diocese of Brooklyn Archives

Posted on March 28, 2017

Description

Provide clerical and administrative support to the Archives office. In addition, this position is responsible for researching and certifying school records. Provide assistance in the safekeeping of permanent records and historically valuable documents. Participate in research activities based on archival materials. Provide back-up receptionist coverage for the front desk.

Responsibilities

• Clerical duties assigned in accordance with the Archives office procedures and include a combination of answering telephones, bookkeeping, typing or word processing, mail services, office machine operation, inventory and supplies, copying, and, filing. Coordinate and schedule meetings. • Certify School Records upon request. • Produce Sacramental Certificates upon request. • Compile cash and check payments and provide detailed payment registry to the Archivist for submission to Accounting. • Provide reference services and assistance for users needing archival materials. • Prepare archival records, such as document descriptions, to allow easy access to information. • Preserve records, documents, and objects, copying records to film, videotape, audiotape, disk, or computer formats as necessary. • May require occasional travel to off-site storage areas to retrieve records. • Perform back up receptionist coverage for Administrative Services Group

Qualifications

• Mandatory execution of Confidentiality Agreement • Associate’s Degree (two year college or technical school) preferred • One to two years related experience • Working knowledge of the Roman Catholic Church and of a Diocese. • Proficient with Microsoft WORD, Excel and Access • Occasional travel to off-site record storage areas to retrieve records via car of public transportation • Work involves standard office setting. May work alone in the office. Also involves work in inactive records storage areas. Both environments may involve exposure to dust and/or mold and may require the ability to lift boxes up to 25 lbs. • Bi-lingual preferred

Location

Brooklyn, NY

URL

http://dioceseofbrooklyn.org/

To Apply

http://dioceseofbrooklyn.org/homepage/employment-opportunities/

Company Information

R. C. Diocese of Brooklyn 310 Prospect Park West Brooklyn NY 11215

Contact Information

Chris Miller Human Resources Administrator Roman Catholic Diocese of Brooklyn 718-965-7300 ext. 1303