Perhaps your institution has found itself in a situation where a prominent donor has offered a trove of significant Office documents and digital photographs stored on her hard drive; or, an important department is ready to transfer records of long-term value from a file server to the archives; or, a professor drops off an external hard drive and DVDs with video footage from a symposium featuring nationally recognized participants….
If you were unprepared or unsure of how to handle such a donation, this one-day course will introduce you to basic policies, resources, and procedures that will enable your institution to successfully accession and ingest common born-digital materials (Office documents, PDFs, images, audio, video, and email).
Upon completion of this course you’ll be able to:
- Discuss current practices and resources; and,
- Develop policies and workflows best suited to your institution’s mission and resources.
Who should attend?
Accessioning and Ingest of Electronic Records is geared towards practitioners and managers with little or no experience handling born-digital materials (as opposed to digitized versions of paper/analog items) as well as IT professionals seeking to better understand archival concerns. In this context, “ingest” (as outlined by the Open Archival Information System Reference Model) encompasses “accessioning” in its traditional sense (i.e. “to take legal and physical custody of a group of records or other materials and to formally document their receipt”) but includes additional steps to validate the transfer and make the content suitable for long-term preservation.
What should you know?
This content touches upon topics already taught in the following SAA DAS courses: Appraisal of Electronic Records, Arrangement and Description of Electronic Records, and Digital Forensics for Archivists.
This course is one of the Tactical and Strategic Courses in the Digital Archives Specialist (DAS) Curriculum and Certificate Program. If you intend to pursue the Certificate, you'll need to pass the examination for this course. Please follow Option 1 to access exam information.
The DAS Core Competencies Addressed in this Course:
#1: Understand the nature of records in electronic form, including the functions of various storage media, the nature of system dependence, and the effect on integrity of records over time.
#3: Formulate strategies and tactics for appraising, describing, managing, organizing, and preserving digital archives.
#4: Integrate technologies, tools, software, and media within existing functions for appraising, capturing, preserving, and providing access to digital collections.
- This course will not explore the creation, support and use of database systems or resources (such as Archivists’ Toolkit™) used to create and maintain accession records or to track the ingest, location, and status of digital deposits.
- Links to software will be included in registration materials. Students are welcome to pre-install applications to follow along with demonstrations, but hands-on activities will be limited so that excessive time is not spent on troubleshooting the installation and operation of tools. Laptops will not be required for this session.
SAA Members: $199/$269
Institutional METRO Member Employees: $229/$299
For more information and registration, please visit http://bit.ly/1koDHl8.
Please take a moment to review METRO's Community Expectations.