METRO & SAA Present: Achieving Email Account Preservation with XML (SAA DAS Workshop)

Speaker Riccardo A. Ferrante
Riccardo Ferrante, Information Technology Archivist and director of the Smithsonian Institution Archives' Electronic Records Program, oversees its digital preservation, digitization and electronic records management activities. His work has focused on born digital objects and digital curation, including websites and email. Ferrante was co-principal investigator of the Collaborative Electronic Records Project ...

Riccardo Ferrante, Information Technology Archivist and director of the Smithsonian Institution Archives' Electronic Records Program, oversees its digital preservation, digitization and electronic records management activities. His work has focused on born digital objects and digital curation, including websites and email.


Ferrante was co-principal investigator of the Collaborative Electronic Records Project (2004-2008) (http://siarchives.si.edu/cerp/) that developed a preservation solution for email accounts, and he currently participates in the development of an international Repository Audit and Certification standard (2008-2010). In addition, he's worked with libraries to enhance and implement library information systems (1994-2003).


Ferrante received his BS in Education and Social Policy from Northwestern University, and he is a member of the Society of American Archivists.

Full Description

How do you successfully manage and preserve e-mail? Your instructor will examine two XML schemas developed for e-mail account archival preservation: the E-Mail Account Preservation schema and the PeDALS schema. The EMAP schema co-authored by the Electronic Mail Collaboration Initiative and the Collaborative Electronic Records Project serves as the backbone of two open source email account preservation tools. One of the benefits of using the EMAP schema is effective, efficient preservation of e-mail accounts and their messages. The schema can be used in trustworthy repositories to validate deposited e-mail accounts, and can also be adopted as a professional standard like METS and EAD. The PeDALS schema originated in a grant project involving seven state archives. The PeDALS schema is specifically geared towards Microsoft Outlook .pst files and their content. This course discusses both of these schemas as well as the advantages and disadvantages of each of them.

Objectives:

  • Explain - why use XML;
  • Identify the tools for XML and for parsing;
  • Anticipate the preparation necessary before preservation;
  • Assess e-mail account and message condition;
  • Master the breakdown of the schema and its application to e-mail accounts;
  • Recognize why the instructors take the account-level approach; and,
  • Develop ways to use the schema and related tools at your own organization.

Who should attend:
Archivists, records managers, and librarians who are or will be handling e-mail and other electronic records.

What should you know?:
Some understanding of XML/HTML, such as recognizing the basic structure of an XML document, is useful!

Participants must bring a laptop (PC only, no Macs) with a CD drive or USB port for “hands-on” experience. You are strongly encouraged to download the CERP parser from the CERP website at http://www.siarchives.si.edu/cerp/parserdownload.htm and review the installation guide prior to the course.

This course is one of the Tools & Services Courses in the Digital Archives Specialist (DAS) Curriculum and Certificate Program!  If you intend to pursue the Certificate, you'll need to pass the examination for this course. Please follow Option 1 to access exam information.

The DAS Core Competencies Addressed in this Course:

#3: Formulate strategies and tactics for appraising, describing, managing, organizing, and preserving digital archives.

#4: Integrate technologies, tools, software, and media within existing functions for appraising, capturing, preserving, and providing access to digital collections.


Pricing:
SAA Members: $189/$249
Institutional METRO Member Employees: $219/$279
Non-Members: $249/$299


ONLINE REGISTRATION IS NOW OPEN AT:
http://saa.archivists.org/events/achieving-email-account-preservation-with-xml-14b0/511/


This event was made possible with funds from the Documentary Heritage Program of the New York State Archives, a program of the New York State Education Department.

When?

Mon, May. 5, 2014
9 a.m. - 5 p.m. US/Eastern

Where?

METRO Training Center
57 East 11th Street, 4th Floor
New York, NY 10003