Workshops, Webinars, and More for New York State Archivists

Here's the latest round-up from the New York State Archives. Archivists, historians, and librarians may find these opportunities of interest.

Webinar: Moving Image Preservation
April 28, 2015, 12:00 pm – 3:00 pm

This free webinar covers the basic composition and history of film and video technology as it relates to the most popular formats found in personal and family collections. It also focuses on physical care for film and video materials and concrete next steps to enhance the longevity of moving image content.

Presented by: Association for Library Collections & Technical Services
More information:

Live Online Class: Introduction to Outsourcing for Digitization: Who, What, When, Where, Why and How
May 7, 2015, 2:00 pm - 4:00 pm

In this class, participants learn the key questions to ask prior to outsourcing a digitization project - "who, what, when, where, why and how" - along with the pros and cons of outsourcing, tips for developing a successful outsourcing proposal, and best practices for working with vendors.

Registration deadline: April 30, 2015
Presented by: Lyrasis, National Endowment for the Humanities (NEH) Division of Preservation and Access.
More information:

Live Online Sessions: Developing a Disaster Plan
May 7, May 14 and May 21, 2015, 2:00 pm - 4:00 pm

Taught in three two-hour sessions over the course of three weeks, this class guides participants through the development of a written disaster plan. The modules cover establishment of a planning structure, information gathering (including risk assessment and resource list development), setting recovery priorities, plan development, and working with disaster recovery vendors.

Registration deadline: April 30, 2015
Presented by: Lyrasis, National Endowment for the Humanities (NEH) Division of Preservation and Access.
More information:

Live Online Course Series: Metadata Principles and Practices #4: Metadata Relationships
May 22, 2015, 9:30 am - 11:30 am

This final workshop in the Metadata Principles and Practices series focuses on using metadata relationships to enhance resource discovery. Topics to be covered include Metadata Encoding and Transmission Standard (METS); the Semantic Web, RDF and linked data; and the Bibliographic Framework (BibFrame) as an application of RDF and its potential replacement for MARC 21.

Early bird deadline: April 30
Presented by: Amigos Library Services
More information:

Conference: Archives and Special Collections Conference
May 1, 2015, 9:00 am - 2:30 pm
Crowne Plaza, 101 Olympic Drive, Lake Placid, NY

NNYLN's free, 6th annual conference will show participants how to improve reference interactions with patrons interested in genealogical research and will cover the improvements and changes that have been made to two statewide historical databases, New York State Historic Newspapers, and New York Heritage. The lunchtime speaker will focus on the rich heritage of small boats in the Adirondack Mountains, from canoes to powered yachts, and how they linked communities together.

Presented by: Northern New York Library Resources Council
More information:

Live Online Question and Answer Session: Disaster Response
May 1, 2015, 2:00 pm – 3:00 pm

Participants in this free session, presented in celebration of Preservation Week 2015, have an opportunity to comment on and ask questions about the 2010 webinar, “Disaster Response.” Topics to be covered include assessment and planning, working with vendors and volunteers, handling public relations, managing collection salvage, and other topics that reflect the interests of participants. Questions may be submitted in advance or raised during the webinar.

View “Disaster Response”
webinar: Presented by: Association for Library Collections & Technical Services
More information:

Workshops: Security Solutions: To Preserve and Protect
May 1 or May 4, 2015, 9:30 am - 4:00 pm

May 1, 2015 - Westchester County Archives, 2199 Saw Mill River Road, Elmsford, NY

May 4, 2015 - Locust Grove Estate, 2683 South Road, Poughkeepsie, NY Participants learn how to create coordinated policies that address threats to long term sustainable access and how to reduce the window of opportunity for theft of historical collections through careful planning, awareness of warning signs, and proactive security solutions.

Presented by: Greater Hudson Heritage Network, New York State Library
Conservation/Preservation Discretionary Program

Conference: The American Revolution in the Mohawk Valley
May 1 through May 3, 2015Fort Plain Museum and Historical Park, 389 Canal Street, Fort Plain, NY

This conference includes presentations by six Revolutionary War author/historians, a reception with a presentation about Fort Plain, and guided bus tours of ten “Mohawk Country” historic sites.

Presented by: Fort Plain Museum
More information:

Live Webinar: Caring for Digital Audio
May 5, 2015, 2:00 pm – 4:00 pm

This webinar introduces participants to the principles, theories, and preservation strategies for digital audio formats (for example, optical media, DAT, MiniDisc, and VHS and Beta encoded digital audio) and born-digital audio. Creating preservable digital audio objects and storing these objects for long term preservation and access are also covered.

Registration deadline: May 4, 2015
Presented by: Northeast Document Conservation Center
More information:

Online class: Grant Writing for Digitization and Preservation Projects
Registration deadline: May 4, 2015, 2:00 pm – 4:00 pm

Participants learn how to develop proposals for digitization and preservation grants funded through the National Endowment for the Humanities (NEH), the Institute of Museum and Library Services (IMLS) and the National Historical Publications and Records Commission (NHPRC). State, local and foundation funding sources also are addressed.

Registration deadline: May 4, 2015
Presented by: LYRASIS
More information:

Live Online Course Series: Storage Methods: The Best Ways to Store Items in Your Collection
May 26, 2015, 9:30 am - 11:30 am

Participants learn the best way to store archival materials, identify poor storage practices, apply proper handling guidelines, and design safe storage environments for a variety of materials.

Presented by: Amigos Library Services
Early bird deadline – May 4, 2015
More information:
Early bird deadline: May 4, 2015

Live Online Course Series: Preserving Your Historical Records
May 26, 2015, 9:30 am - 11:30 am

This class covers the basics of proper care and storage of archives and manuscript collections including causes of deterioration; selection of housing materials; processing of archives; storage for oversized materials, maps, and photographs; handling and exhibition practices; basic paper repair techniques; and holdings maintenance policies, guidelines, and practices.

Presented by: Amigos Library Services
More information:

Live Online Course: Protect Your Collection From Mold and Pests
May 26 and 27, 2015, 9:30 am - 11:30 am

This course provides basic information about mold and pests and outlines the steps that need to be taken to stop mold growth and control pests in collections. Participants learn to recognize when collections are experiencing a mold outbreak or pest infestation, develop and implement an initial response to these occurrences, carry out recovery efforts of damaged materials, and identify ways to prevent these incidents from happening in the first place.

Early bird deadline: May 4, 2015
Presented by: Amigos Library Services
More information:

Workshop: Disaster Planning & Response
May 5, 2015, 9:00 am – 1:00 pm

Suffolk State Office Building, 250 Veterans Memorial Hwy, Hauppauge, NY Disasters are all too common in New York State. Each year, records are damaged and information is lost as a result of floods, arson, fires, collapsed roofs, or computer viruses. In this free workshop, participants complete a draft disaster plan and learn how to assess their organization's risk of a disaster, reduce the risk of damage to records, prepare their organization, and respond to a disaster safely and effectively.

Presented by: New York State Archives
More information:

Webinar Series: Dealing with Temperature & Moisture Extremes in Your Environment
May 6, 2015, 2:00 pm - 3:30 pm

This is the fourth in a series of free webinars that provide practical guidelines for the implementation of sustainable energy management practices in repositories. Topics to be covered include how temperature, relative humidity, and dew point interact; dealing with temperature extremes; how both porous and sealed building envelopes deal with moisture; temperature and moisture control in historic buildings; and the costs of dealing with excessive moisture via HVAC systems.

Presented by: Image Permanence Institute
More information:

Online Graduate Course: IST 610: Visual Resources Management
May 26 thru June 19, 2015

This fully online three-credit graduate course is offered in a four week summer session. It addresses the knowledge and skills required by the visual resources profession and provides the necessary background to work in art libraries, museums, special collections, and institutions where information professionals are responsible for overseeing and managing image/visual resources collections. There are no prerequisites for this course.

Presented by: The University at Albany’s Department of Information Studies
More information: Kathy Gurney,

Call for Participation: Archives in the Electronic Age: Part I
June 24, 2015

This event addresses issues that might confront archivists and records information management personnel as records are created or converted into electronic format. All individual presentations should be a maximum twenty minutes long, leaving time for panel introductions and Q∓A. Individual or entire panel proposals are considered.

Submission deadline: June 1, 2015
Presented by: Archivists Round Table of Metropolitan New York, Inc. (A.R.T.), the Cardozo Data Law Initiative and The Sedona Conference®.
More information:


That’s it for now! Remember that we want to hear from you if you have questions regarding the care and management of your historical records. DHP is here to help make your job easier, so contact us with your questions.

DHP contact: Pamela Cooley, New York State Archives - or (518) 474-5393