Webinars and Workshops from The New York State Archives Documentary Heritage Program

The Documentary Heritage Program (DHP) is a statewide program that ensures the survival of New York's documentary heritage by providing financial support and guidance to the not-for-profit organizations that hold, collect, and make available the state's historical records. Congratulations to Centro de Estudios Puertorriquenos, Hunter College, CUNY and New York Botanical Garden, METRO members who were grant winners for DHP's 2014/2105 funding cycle.

In the spirit of supporting the work of collecting institutions, The New York State Archives has asked us to share the following: 

The New York State Archives Documentary Heritage Program (DHP) aims to keep you informed about upcoming opportunities relevant to New York’s historical records repositories. Here are a few. There will be more to come.

Tuesday, August 26, 2014 – Webinar, Getting Ready for Grants
It’s all in the preparation! Successful applications have more to do with institutional and project preparation than with writing — really. In this fast-paced, fun, slightly off-the-wall session we will discuss the characteristics of a grant-ready institution and a grant-ready project, and then review the important components of the proposal-writing team and a successful proposal. There’s no need to have a project or grant deadline yet, just an interest in getting ready to get grants.

Presented by American Association for State and Local History.


Thursday, August 27, 2014 – Webinar, Writing the Grant: What’s the Process Like?
Proposal writing is not rocket science. It’s a skill – and a bit of an art – and anyone can learn. If your institution is ready to attract grants, and you’ve organized your project well, then it’s time to write. In this webinar, we’ll look at where to look for good information to make your case; what to do and what not to do when choosing words and examples; how to help yourself over writing-blocks; and how to help get the !@$!#% application in on time! There’s no need to have a project or grant deadline yet, just an interest in helping your institution get its grant applications submitted!

Presented by: American Association for State and Local History


Wednesday, September 3, 2014 – Webinar, Copyright Issues for Growing Digital Collections
The presenter will explain a simplified permission-to-digitize process which enables librarians and archivists to share authors’ works freely while enabling the copyright holder to retain their copyright. Once the presenter’s academic library instituted their own nonexclusive, royalty-free form, they were able to get permissions to grow their digital collections by more than 800 articles and books. The presenter will also cover how she located copyright holders and share the types of permissions she was successful in obtaining, including heirs, government research authors, small publishing companies, and individual authors. This webinar is designed for digital librarians and archivists who work with gifts, copyright, and digital initiatives. Resources including website and electronic discussion lists, and articles on best practices for universities, historical societies, and museums will be provided.

Presented by: American Library Association - Association for Library Collections & Technical Services


Tuesday, September 9, 2014 – Workshop, Introduction to Genealogy for the Unsuspecting Archivist
9:30 am to 4:30 pm, Community Room, First Floor, C. Burr Artz Public Library, Frederick, MD

Archivists have often had very ambivalent relationships with genealogists even though family historians are the primary patron base for many institutions. The more archivists know about basic genealogy, the better prepared they will be to locate information on any person, dead or alive. This workshop will provide a crash course on how to handle the “pesky” family historian and provide an overview on basic genealogy methodology. The most popular online tools and subscription databases will also be discussed, with a particular focus on Maryland-related genealogy. You may find that genealogists aren’t that bad after all and that you actually may have collections that will interest this misunderstood, yet very supportive, clientele. Just as genealogists are advised to understand the world of archives and learn to talk our talk, perhaps it is time we all learned to talk genealogy.

Presented by: Mid-Atlantic Regional Archives Conference


Wednesday, September 10, 2014 – Workshop, Managing Your Historical Photographs
9:00 am - 1:00 pm, 55 Hanson Place, 3rd floor, Room 346, Brooklyn, NY
This workshop is intended to present strategies for taking physical and intellectual control of photographs to ensure their long-term access and use. Participants will learn about:

  • methods of organizing and making accessible photographic material
  • preservation guidelines for photographs
  • reference, exhibition, and outreach strategies

Presented by: New York State Archives


Friday, September 12, 2014 – Roundtable, Special Collections of Upstate New York Roundtable
12:30 pm to 4:00 pm, M.E. Grenander Department of Special Collections & Archives, University at Albany, Albany NY

All are welcome to join this roundtable - from any type of institution (academic, public libraries, small cultural heritage organizations, etc.) from anywhere across the state. The Department, led by Brian Keogh, will give participants a tour of their facility and talk about their ongoing projects. We learn best from each other, and are each other's best resources. This is an opportunity to talk to your colleagues about what's going on with you and your organization.

Presented by: Special Collections of Upstate New York Roundtable


Thursday, September 18, 2014 – Workshop, Disaster Planning and Response
9:45 am - 12:45 pm, Cultural Education Center, 222 Madison Avenue, Albany, NY

Disasters are all too common in New York State. Each year, records are damaged and information is lost as a result of floods, arson, fires, collapsed roofs, or computer viruses. Participants will complete, as part of the workshop, a draft disaster plan that can become the outline of a final plan focused on the protection of their organization's permanent and vital records. Participants will learn:

  • How to judge your organization's risk of experiencing a disaster
  • How to reduce the chances that a disaster will destroy your records
  • How to prepare your organization for a disaster
  • How to respond to a disaster safely and effectively

Presented by: New York State Archives


Monday, September 22, 2014 – Workshop, DAS Certification Course, Accessioning and Ingest of Electronic Records
Metropolitan New York Library Council (METRO) New York, NY

Perhaps your institution has found itself in a situation where a donor has offered a trove of significant Office documents and digital photographs stored on her hard drive; or, a department is ready to transfer records of long-term value from a file server to the archives; or, a professor drops off an external hard drive and DVDs with video footage from a symposium featuring nationally recognized participants. If you are unprepared or unsure of how to handle such donations, this one-day course will introduce you to basic policies, resources, and procedures that will enable your institution to successfully accession and ingest common born-digital materials such as Office documents, PDFs, images, audio, video, and email.

Presented by: METRO and Society of American Archivists


Tuesday, September 30, 2014 – Workshop, Electronic Content Management Systems
10:00 am - 1:00 pm, New Windsor Community Center, 555 Union Avenue, New Windsor, NY

Many people believe that an electronic content management system (ECM) is merely an electronic document imaging system, but it is actually a software system that allows for the creation, indexing, management, and retrieval of documents in various formats (including image files) through a single interface. After a brief introduction to electronic documents, the bulk of this workshop will address:

  • Types of technologies and strategies required for managing electronic documents
  • How governments can determine whether or not they need an ECM
  • How to plan for, implement, and maintain an ECM

Presented by: New York State Archives


That’s it for now! Remember that we want to hear from you if you have questions regarding the care and management of your historical records. DHP is here to help make your job easier, so contact us with your questions.

DHP contact: Pamela Cooley, New York State Archives - dhs@mail.nysed.gov or (518) 474-5393