An Update from New York State's Documentary Heritage Program

What follows is a round-up of events and key deadlines for those of who are interested in and/or manage the preservation of key documents from New York State history. Presented to you by the Documentary Heritage Program from New York State Library.

Mount Lebanon’s North House: The History and Legacy of a Shaker Masterpiece (Lecture)
March 19, 2015, 6:00 pm
National Arts Club, 15 Gramercy Park South, New York, NY

The Shakers built hundreds of buildings, each uniquely suited to its geography and function. The family dwelling house was the building to which individuals felt most attached – their Shaker home. The Mount Lebanon North Family Dwelling, often called simply “the North House,” was one such Shaker home. This illustrated lecture explores this remarkable building from its construction in 1818 to its demolition in 1973.

Presented by: Shaker Museum/Mount Lebanon

Developing a Successful Volunteer Recruitment Program (Online Workshop)
March 26, 2015, 3:00 pm - 4:15 pm

This workshop focuses on recruitment, a process that enables the selection of the right people for the right task and depends on understanding the environment where people want to volunteer and the time they have to give.

Presented by: American Association for State and Local History
More information:

Electric City Immigrants: Italians and Poles of Schenectady, 1880-1930 (Presentation)
March 28, 2015, 2:00 pm
Schenectady County Historical Society, 32 Washington Avenue, Schenectady, NY

This presentation examines the two largest immigrant groups, Italian and Polish, that settled in Schenectady during its period of rapid economic growth fueled largely by General Electric and the American Locomotive Company. How these two immigrant groups adjusted to the city is covered, as well as the impact that the new arrivals had on Schenectady.

Presented by: Schenectady County Historical Society

Creating Long-Lasting Digital Prints (Webinar)
March 31, 2015, 2:00 pm – 4:00 pm

Color prints made from digital files are not considered preservation quality and there are no standards for longevity regarding digital images. However, there are ways of creating long-lasting prints by understanding the materials employed and controlling the conditions where the print will be stored. This presentation addresses the three most important factors that affect the life of a digital print: the quality of materials used such as the colorant (dye vs. pigment) and paper, the combination of materials used, and storage and display.

Registration Deadline: March 30, 2015
Presented by: Northeast Document Conservation Center
More information:

Preservation of Audiovisual Materials (Live Online Workshop)
April 21 and 23, 2015, 12:30 - 2:30 pm

Preserving audiovisual collections presents a unique challenge to libraries, archives and museums. The wide variety of A/V formats - videotapes, audiotapes, motion picture films, filmstrips, LPs CDs, and DVDs - require special attention to avoid deterioration by everything from daily use to improper storage conditions. Learn to identify the major formats of audiovisual materials and why they deteriorate, design safe storage solutions, prioritize for preservation action, and apply basic reformatting procedures.

Presented by: Amigos Library Services
More information:
Early Bird Deadline: March 30, 2015

Providing Access to Your Records (Workshop)
March 31, 2015, 9:00 am - 12:00 pm
250 Veterans Memorial Highway, Hauppauge, NY

This free workshop focuses on physical vs. intellectual access, how to determine when access is allowable, attributes of a functional research area, types of researchers, dealing with challenging researchers, reformatting and donation, and striking a balance between access and security. Information about FOIL (Freedom of Information Law), the Patriot Act, and FERPA (Family Rights and Privacy Act) will also be provided.

Presented by: New York State Archives
More information:

Introducing FOSS4LIB (Webinar)
March 31, 2015, 10:00 am – 11:00 am

This free webinar introduces FOSS4LIB, a website of free/open source software resources for libraries, archives, and museums. The site provides readiness assessments to help institutions determine if open source software is right for their repository and a registry of software packages and open source software service providers.

Presented by: Lyrasis
More information:

Preservation of Photographic Materials (Online class)
April 7 and 8, 2014, 2:00 pm – 4:00 pm

Taught in two two-hour sessions over the course of two days, this class covers early photographic through contemporary print processes, environment and storage, handling, housing, and security. Examples of photographic processes and deteriorated photographs are identified and discussed.
Presented by: Lyrasis
More information:
Early Bird Deadline: March 31, 2015

Grant Opportunity, CLIR: Digitizing Hidden Special Collections and Archives

Digitizing Hidden Special Collections and Archives: Enabling New Scholarship through Increasing Access to Unique Materials is a national competition for digitizing collections of rare and unique content. This grant program is designed to enhance the emerging global digital research environment in ways that support new kinds of scholarship for the long term. Its aim is to ensure that the full wealth of resources held by cultural heritage institutions becomes integrated with the open Web.

Presented by: Council on Library and Information Resources
More information:
Application Deadline: April 30, 2015

Request for Proposals: Documentary Heritage and Preservation Services (DHPS)

The New York State Education Department has issued a Request for Proposals for a single statewide contract for services to New York institutions that preserve and make accessible historical records and/or library research materials. Key components of this program are communication, outreach, educational services, planning, and assessment.

Presented by: New York State Education Department, New York State Archives
Bid Deadline: April 20, 2015, 3:00 pm

Grant Opportunity, MANY Mini-Grants

Mini-Grants are available to support planning or implementation projects which may involve but are not limited to: board, audience, membership, or program development; strategic or long-range planning; and staff training, marketing, exhibitions, collections, or museum education. Traditional consultancies as well as mentoring relationships are welcome. Applicants must justify why their project is a current priority for their organization and how it moves it forward.

Presented by: Museum Association of New York (MANY) and New York State Council on the Arts
More information:
Application Deadline: May 1, 2015

Grant Opportunity, ALA Grant: Latino Americans: 500 Years of History

The ALA is accepting applications for a public programming initiative for educational and cultural institutions. Winning applicants receive a copy of Latino Americans, an award-winning, six-part documentary series, with public performance rights and support to develop and implement a Latino Americans: 500 Years of History program series. Presented by: American Library Association, National Endowment for the Humanities

Application Deadline: May 1, 2015

Scrapbooks: Personal and Community History in the Digital Age (Online Recorded Audio Presentation)
75 minutes long

This free audio presentation provides listeners with the resources and strategies necessary to preserve and/or digitize their scrapbooks successfully.

Presented by: American Association for State and Local History

Working Together for Better Preparedness: Developing Cooperative Disaster Networks (Online Recorded Audio Presentation)
75 minutes long

This free audio presentation examines the importance of forming networks for response and training, provides tips for starting new networks, and offers suggestions for fostering relationships with emergency management personnel.

Presented by: American Association for State and Local History